LETTER WRITING rules and procedure communication english

LETTER WRITING : It is an important skill.  By which we can express our emotions,  thoughts to the speaker.  

WHAT LETTER IS?

 A written or printed message that  you send  to somebody. 

  

FORMAT OF BUSINESS LETTER :-

(1) SENDER'S ADDRESS 

(2)DATE

(3)RECEIVERS ADDRESS 

(4)SUBJECT 

(5) SALUTATION (GREETING) 

(6)BODY (it contains three parts 

1.  Introduction 

2. Justification 

3. Conclusion 

(7)  CLOSING 

(8) SIGNATURE 

Following is the example 

WRITE A LETTER TO THE POST MASTER,  STATING THAT A MONEY ORDER FOR RS. 10000, WHICH YOU SEND TO YOUR BROTHER A FORTNIGHT AGO,   HAS NOT REACHED HIM.  ASK THE POST MASTER TO MAKE ENQUIRIES.  

1/2, pandit Road,  

Kanchi,  

Goa,  

12th November,  2018

The post master 

General post master, 

Goa

Subject: Delay in delivery of money order 

Sir,  

This is to bring to your notice that I had sent a money order for RS.  10000 addressed to my brother,  Mr.  Munshi Ram,  11 Park Street,  Mumbai,  two weeks  ago.  It should have been delivered by now,  but I was informed that he has not received it yet.  I do not know why there has been a delay and would be obliged if you could make inquiries about  the same. 

The number of the money order receipt is 001234 and is dated 28th October,  2018.

I would be grateful if you could look into the matter and resolve this issue. 

Thanking you 

Yours sincerely 

Ram lal

 --------------- --------------- 

Writing a letter involves following certain rules and conventions to ensure it is clear, respectful, and effective in conveying your message. Here are the standard rules to write a letter:

1. Heading: Include your address and the date at the top right or left corner of the page. If you are writing an email, the date will automatically be included in the email header.

2. Recipient's Address On the left-hand side, below the date (or on top of the email), write the recipient's name, title, and address. If you know the name of the person, address them directly (e.g., "Dear Mr. Smith" or "Dear Dr. Johnson"). If you don't know the name, use a generic salutation like "Dear Sir/Madam" or "To Whom It May Concern."

3. Salutation :Begin the letter with a greeting such as "Dear [Recipient's Name]," or "Hello [Recipient's Name],". In more formal letters, use titles (e.g., "Dear Professor Smith,"), but in less formal situations, a simple "Hello" may suffice.

4. Body;  The body of the letter is where you express your main message. Be clear and concise in your writing. Organize your thoughts into paragraphs, each covering a specific point or topic. Keep paragraphs short and to the point.

5.  Tone : The tone of your letter should be appropriate to the context. Use a polite and respectful tone, even if you have a complaint or concern. Avoid using offensive language or making personal attacks.

6. Introduction:  In the opening paragraph, state the purpose of your letter and provide any necessary context or background information.

7. Main Content: Use the following paragraphs to expand on the points you want to make, provide relevant details, and support your argument or request. Use examples and evidence where appropriate.

8. Conclusion: Summarize your main points in the closing paragraph. If there are any actions you want the recipient to take, clearly state them here.

9. Closing: End the letter with a closing phrase like "Sincerely," "Best regards," or "Thank you," followed by your name. If you're sending a physical letter, leave space for your signature.

10. Signature; If you're writing a physical letter, sign your name between the closing phrase and your typed name. In an email, your name will be automatically displayed.

11. Attachments : If you're including any documents or additional materials with the letter, mention them in the body of the letter and list them under "Attachments" below your name.

12. Proofreading: Always proofread your letter for spelling and grammar errors before sending it. An error-free letter shows professionalism and attention to detail.

This was an example of letter writing for communication English students.

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So in this video you got information about how to write letter for exams to get full marks .